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Oldies Club records essential personal information about adopters and volunteers in order to be able to contact you and organise adoptions, fundraising, transport and other core charity activities. This information is supplied by you when you contact us, for example, by emailling us, phoning us or filling in a form.
Your details can be deleted on request if you contact us by email on email@example.com.
Information you supply to us will be recorded using online systems, and may be stored in our own database or in a Google document. This information is password protected and restricted to members of our team who need access to keep Oldies Club running smoothly.
We collect personal information only in order to carry out our objectives: to rehome dogs advertised on our website, to keep in touch with adopters who have adopted dogs from us, and to keep in touch with volunteers who volunteer to help the charity with transport, home visits, fostering, fundraising, photographing dogs for rehoming, or other essential tasks.
If you have sent us personal information, we may retain it until we are sure that the requirement for using it has passed. For example, if you sent us your phone number so that we can advertise your dog needing a new home, we may retain this information in case we need to contact you about this in future, unless you ask us to remove it.
Oldies Club does not collect information about you from any third party, except via payment processors as listed below, or share information about you unless you have asked us to do so.
For example, if you have previously adopted an Oldies Club dog and later ask us to provide a reference to another rescue we may do so, or if you are adopting an Oldies Club dog and need a reference from your vet or another rescue.
If you complete our volunteer form, or otherwise opt in, the details you submit will be held by the Oldies Group Admin team for the purpose of identifying volunteers able to help with various activities connected with The Oldies Club.
This information will not be made available to any third party without your prior consent. We add volunteers and potential volunteers to our Mailchimp mailing list, which is a purely informational email newsletter sent out every few months. It does not store any other personal information about you.
If at any time you do not wish to receive further mailings from the Oldies Club you can tell us on firstname.lastname@example.org, or click ‘unsubscribe’. Your address will be removed from our mailing list and your record deleted.
All of our payment processing is secure:
Payments and donations can be sent via Paypal. Paypal will use the data they receive for payment processing only. View PayPal’s user agreement to find out how they deal with privacy and security.
If you agree to share your data with Oldies Club, we will receive the details you have given to JustGiving. We will store details of those who are, or have fundraised for Oldies Club, and those who have supported them if they have agreed via JustGiving to share this information. This information is for financial records. We will only contact the fundraiser (host of the JustGiving page) directly regarding their event for support and thanks (and if they wish to receive future communications) not those that have sponsored them.
JustGiving claim Gift Aid on our behalf, so Oldies Club will not have a Gift Aid declaration on file for you if you have only given Gift Aid permission through this channel (and not directly with us).
If you have not agreed to share your details, we will only receive the amount and message left, but no contact details.